Best Practices: Asset Library

The Asset Library offers a wide range of templates, images, icons, characters, videos, and other resources used to develop eLearning courses and presentations. Following best practices when searching, organizing, and using assets helps improve productivity, maintain visual consistency, and streamline project development.

Organize Assets Using Collections

Use Collections and Favorites to organize assets for different projects.

Best Practices

• Create separate collections for each project or course.
• Use clear naming conventions (e.g., Safety Training Icons, Onboarding Course Images).
• Save assets to collections while browsing to avoid searching again later.
• Periodically review and remove unused assets from collections.

Proper organization helps teams quickly locate resources and maintain a structured asset library.

Use Relevant Search Keywords

The Asset Library contains thousands of assets, so efficient searching is essential.

Best Practices

• Use specific keywords when searching (e.g., medical icon, business meeting, customer service template).
• Try multiple keyword variations if results are limited.
• Use filters and categories to narrow down results.
• Avoid very broad searches that return too many results.

Effective searching helps you locate the most relevant assets quickly.

Collaborate with Your Team

If your organization uses shared libraries or team collections, collaboration helps improve asset management.

Best Practices

• Share useful assets with team members.
• Follow team naming conventions for collections.
• Avoid uploading duplicate assets to shared libraries.
• Maintain clear documentation for commonly used assets.

Team collaboration ensures consistent design across projects.