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Modifying a student record and completion date

Change a student's score, status, or completion date in the gradebook and record the reason for the change.

You can modify a student's score or status for a gradebook item, provide a reason for the change that can be displayed to the student, and set a completion date for the student.

Before you begin

  • Displaying the Reason for Change field on the Gradebook window is controlled by the system property IncludeReasonForGradebookChanges. Displaying the reason for the change to the student is controlled by the system property ShowGradebookCommentsToStudents. For details about working with system properties, see System properties reference.
  • If a course has been completed and a certificate is available, clicking Resend Certificate allows an instructor to email that certificate notification to the student.

Find a course and open its gradebook

  1. Open the Curriculums/Courses side-tab and click Manage Courses.
  2. Use the fields in the search window above the results table to filter the list of courses:
    • Org ID – Org ID under which the course is registered.
    • Course ID – Enter any combination of letters and numbers to search for any courses that contain that combination in the Course ID.
    • Title – Enter any combination of letters and numbers to search for any courses that contain that combination in the title.
    • Description – Enter any combination of letters and numbers to search for any courses that contain that combination in the description.
    • Course Type – Use the list to select the type upon which to search.
    • Include Inactive – Enable this check box to include inactive courses in the results.
  3. Select the course ID and click Gradebook. Alternatively, select the course ID, right-click on the table and select Gradebook.

Modify a student's score or status

  1. Follow the steps in "Find a course and open its gradebook."
  2. On the Gradebook window, select the appropriate student from the list. Click Filter to minimize the search results on longer listings if necessary. The student's status and score are displayed.
  3. Modify the score or status as necessary. Use the Reason for Change field to specify the reason for the change.
  4. Click Save.

The student's record is modified.

Specify a completion date

You can set the completion date for a student for courses with a completion status of Completed or Passed.

  1. Follow the steps in "Find a course and open its gradebook."
  2. On the Gradebook window, select the appropriate student and use the Completion Date field to specify the date. Click Filter to minimize the search results on longer listings if necessary. The student's record is displayed with the updated completion date.
  3. Click Close.

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