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Sending email to Users

Email the students in a course or session from Manage Courses or Manage Sessions, using personalization variables.

You can send email to your students, choosing recipients from mail groups based on the course or the session. You can also include special text-variables that are replaced with information specific to each recipient.

Send an email to students in a course or session

  1. To send an email to students based on a course, open the Curriculums/Courses side-tab and click Manage Courses. To send an email to students based on a session, open the Curriculums/Courses side-tab and click Manage Sessions.
  2. Select the appropriate course ID from the table and click Email. Alternatively, select the course ID, right-click on the table, and select Email. The Email Students window opens. The To box lists the students enrolled in the course or the session to which you are sending the message. To sort the list by Student ID, click the Student ID heading. To sort the list by students' last name, click the Name heading.
  3. To remove a recipient, click the red remove icon for that user, or select the user and click Remove Selected Recipients.
  4. Complete the Subject and Message fields as necessary. You can insert the text-variables listed below in the subject and body.
  5. When you are finished, click Send Message. The message is sent.

Text-variables

  • <#START_DATE#> – Start date of the course or curriculum
  • <#END_DATE#> – End date of the course or curriculum
  • <#LOCATION#> – Location of the course or curriculum
  • <#LOCATION_DESCRIPTION#> – The description of the location
  • <#COURSE_NAME#> – Name of the course
  • <#CURRICULUM_NAME#> – Name of the curriculum
  • <#SESSION_NAME#> – Name of the session
  • <#INSTRUCTOR_NAME#> – Name of the instructor
  • <#USER_ID#> – Student’s user ID
  • <#USER_FIRSTNAME#> – Student’s first name
  • <#USER_LASTNAME#> – Student’s last name
  • <#USER_FULLNAME#> – Student’s full name
  • <#USER_PASSWORD#> – Student’s password
  • <#USER_SUBORG0#> thru <#USER_SUBORG15#> – Defined sub-org values
  • <#USER_PERSINFO0#> thru <#USER_PERSINFO7#> – Defined user definition values
  • <#APPROVER_NAME#> – Name of the person that approved the student
  • <#DENIED_COMMENT#> – Comment provided for denied approval
  • <#CM_LINK#> – CourseMill Log-in URL
  • <#MEETING_DAYS#> – Days of the week that the session meets
  • <#START_TIME#> – Session start time
  • <#END_TIME#> – Session end time
  • <#COURSE_NOTES#> – Course notes
  • <#COURSE_DESC#> – Course description
  • <#COURSE_LAUNCH#> – URL that allows the student to log-in. When the student is logged in, the course is automatically launched. This is encrypted to protect the username and password.
  • <#SESSION_NOTES#> – Session notes
  • <#WAITLIST_POSITION#> – Position on the waitlist, if enabled
  • <#CREDIT_HOURS#> – Number of credit hours earned
  • <#COMPLETION_DATE#> – Course completion date
  • <#DUE_DATE#> – Course due date
  • <#DB_NAME#> – Database name
  • <#TOPIC_NAME#> – Discussion board topic name
  • <#TOPIC_ENTRY#> – Discussion board topic entry
  • <#TOPIC_POSTER#> – Name of the discussion board topic poster
  • <#SCORE#> – Score for the course
  • <#PURCHASE_DATE#> – Date of purchasing the course
  • <#FOREACHITEM#> – Number of items purchased
  • <#CATALOG_TYPE#> – Type of course catalog

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