User Roles in the Rockstar Learning Platform
Compare the user roles available in the Rockstar Learning Platform, including the Instructor role, and choose the right one when adding or editing a user.
Keywords
user roles, instructor, instructor role, enterprise admin, office admin, learner, permissions, user type, access rights, assign role
Overview
Every user on your Rockstar Learning Platform site is assigned a role. The role determines what that person can see and do: whether they only take content, whether they can build and publish it, whose data they can report on, and which parts of the admin portal they can reach.
You set the role when you add a user and can change it later by editing the user. See Adding New Users and Editing Users.
The Instructor role
The Instructor role was added in release 2.12, alongside Assignment modules. It exists for the person who runs a course and reviews learner work — someone who needs more than a learner's access but should not have full administrative control of the site.
How an Instructor's access is scoped
An Instructor must belong to an Instructor learner group. That group is what determines which assignments and which learners the Instructor can reach. Assigning the Instructor user type on its own is not enough — without the learner group, the Instructor has nothing to work on.
What an Instructor can do
- View assignment submissions assigned to their Instructor learner group
- Review learner submissions
- Return assignments for revision
- Mark assignments complete
- Export reports
- Send learner notifications and messages
By default, creating assignment modules and reaching all assignment reports remain with Full Admins.
Other confirmed details
- Instructor is selectable as a User Type when adding or editing a user.
- Instructor users can be created through the Import Users flow as well as individually. A defect that blocked Office Admins from importing users with the Instructor type was fixed in release 2.12.1 (RLP-8874).
- When a user's role is changed to Instructor, the Office field's behaviour differs from other roles — the mandatory indicator is removed.
The other roles
|
Role |
Typical use |
Scope |
Key permissions |
|---|---|---|---|
|
Learner |
Takes courses and modules |
Own record only |
[complete] |
|
Instructor |
Runs courses, reviews assignment submissions |
[confirm] |
[complete] |
|
Office Admin |
Administers one or more offices |
Assigned offices |
[complete] |
|
Enterprise Admin |
Administers an enterprise |
Assigned enterprise |
[complete] |
|
Account / Org Admin |
Full control of the site |
Whole account |
[complete] |
Office Admins
Office Admins are scoped to the offices assigned to them. Their reporting can be extended to cover additional offices a learner belongs to. See Assign Learners to an Office and Create Office Admin and Office Settings.
Changing a user's role
- Go to the Users tab in the admin portal.
- Find the user and open their record for editing.
- Change the User Type.
- Complete any fields that become required for the new role, such as office assignment.
- Save.
To change several users at once, see Edit and Delete Multiple Learners at Once.