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Editing Session details

Edit a session's details, dates, community options, and instructors.

View and change the configuration settings for a session, including its dates, community options, and assigned instructors.

Edit a session

  1. Open the Curriculums/Courses side-tab and click Manage Sessions.
  2. Use the fields in the search window above the results table to filter the list of sessions. Use the controls as follows:
    • Org ID – Org ID under which the course is registered.
    • Course ID – Enter any combination of letters and numbers to search for any courses that contain that combination in the Course ID.
    • Course Title – Enter any combination of letters and numbers to search for any courses that contain that combination in the title.
    • Location – Location of the session.
    • Show – Session availability.
    • Session Name – Enter any combination of letters and numbers to search for courses that contain that combination in the session name. For online courses, search for "Web based".
  3. Double-click the course ID of the session that you want to edit. Alternatively, select the course ID and either click Edit or right-click on the table and select Edit.
  4. On the Add Course window, modify the fields on the Session tab (see "Session tab fields").
  5. Click the Dates tab and modify the fields (see "Dates tab fields").
  6. Click the Community tab and modify the fields (see "Community tab fields").
  7. Click the Instructors tab. The Instructors Assigned box lists the instructors currently assigned to instruct the course. The Instructors Available box lists the available instructors. To add an instructor, select an instructor from the Instructors Available list and click the left-arrow button. To remove an instructor from a session, select the instructor from the Instructors Assigned list and click the right-arrow button.
  8. Click Save if you made changes.
  9. Click Close.

The changes are saved.

Session tab fields

  • Course ID – A name of the course.
  • Last Updated – The date and time when the session settings were last updated.
  • Location – The location of the session.
  • Session ID – The automatically generated session ID.
  • Session Name – The name of the session.
  • Notes – Instructions for the instructors.

Dates tab fields

  • Session Start Date – The start date of the session.
  • Session End Date – The end date of the session.
  • Start Time – The start time of the session.
  • End Time – The end time of the session.
  • Allow early access to materials (days) – If materials are to be pre-released to students, specify the number of days in advance of the session start date in this field.
  • Student Limit – The student capacity of the session.
  • Meeting Days – The days of the week that the session meets.
  • Registration Start Date – The start date for registering for the session.
  • Registration End Date – The end date for registering for the session.
  • Select Time Zone – The time zone used for the session.
  • Student Invitation URL – The URL that can be given to students so they can enroll in that particular session on their own.
  • Send ICS Calendar File With Enrollment Notification – Attaches an ICS calendar file to the Session Enrollment Notification email that can be used with email calendar programs such as Outlook or Google Calendar.

Community tab fields

  • Chat Support – The level of chat capabilities allowed for the session.
  • IM Support – The level of instant messenger capabilities allowed for the session.
  • Discussion Board Support – The level of discussion board support allowed for the session.
  • External Discussion Board URL – The Web address of the external discussion board.
  • Email Support – The level of the email capabilities allowed within the organization.

Edit multiple sessions with Batch Session Data

You can use Batch Session Data to edit dates for multiple sessions at once using an import file. The import file can be a CSV (comma-separated values), TSV (tab-separated values), or TXT file, and must contain an OrgID, CourseID, and SessionID column for each session that you would like to modify. You can specify any additional fields to edit details of these sessions, including StartDate, EndDate, SessionName, and so on. See the CourseMill database schema for the coursesco table for a list of available fields that can be updated. SessionID is automatically generated by CourseMill and cannot be changed.

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