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Generating, downloading, and graphing reports

Run CourseMill reports, adjust options, rerun them, download results, and graph the output.

Generate, re-sort, and rerun reports to see summary statistics or student-based results. Results are displayed in table format, and you can click a column heading to re-sort the table.

Reports can be saved in comma-separated value (CSV) format, saved to the Report Locker for quick retrieval or automatic scheduling, and sent to students. Reports can also be copied from your Report Locker to instructors or reporters, who can run them as if they were created by you or the instructor.

Report types

Select from the following reports on the Reports side-tab:

  • General – Dozens of administrative, course, curriculum, eCommerce, and user reports.
  • Usage – Number of log-ins, launches, and completions in the organization. This is only available to administrators.
  • Status – Students' status for a course. The report displays the status of all registered students. You can select a specific course or all courses.
  • Resources – Resources for all courses within an organization, or the organization resources. If you run it in detail, the students that have accessed each resource are listed.
  • Due Date – Students who are enrolled in courses that have due dates, and their status on meeting that due date.
  • Interactions – Students' test question interactions. Requires that test-question interactions be included when courses are published.
  • Scores – Students' score and status for the content items within a course.
  • Gradebook – Students' grades for the content items within a course.
  • Transcript – Summary transcripts all in one report. It can provide a view of the history of all students to see what courses were taken, what scores they received, how long it took them to complete each course, and more.
  • Transactions – Students' credit card transactions. Requires that you have enabled credit card processing to purchase curriculums and courses.
  • Completions – List of students that completed a course/session.
  • Credit Hours – Students' accumulative credit hours.
  • Custom – Select from a variety of stored database views. See Generating a custom report.

Generate a report

  1. Open the Reports side-tab and select the report to generate.
  2. Click Options if the options window is not open.
  3. On the Reports Options window, complete the fields (see the field list below).
  4. Click Run Report.

The results are displayed in the window. Click a column heading to re-sort the table.

Report Options fields

  • Summary Statistics – Enable this check box to return the summary statistics report. If this check box is not enabled, the student-based report is displayed.
  • Include Inactive Users – Enable this check box to include inactive users in the report.
  • Org ID – Global administrators can use the list to select an organization.
  • Curriculum ID – Specifies the curriculums to include in the report. Click Select to open the Select Curriculums window and select the curriculum. Press Ctrl+click to select more than one curriculum. Click All to select all the curriculums. Click Return.
  • Course ID – Specifies the courses to include in the report. Click Select to open the Select Courses window and select the course. Press Ctrl+click to select more than one course. Click All to select all the courses. Click Return.
  • Session – Specifies the session to include in the report. Click Select to open the Select Courses window and select the session. Press Ctrl+click to select more than one session. Click All to select all the courses. Click Return.
  • Status – For Status reports, select the status to include in the report.
  • Type – For Transaction reports, select the type of financial transaction to include in the report.
  • Content Item – For Interactions reports, select the content item to include in the report.
  • Content Type – For Interactions reports, select the content type to include in the report.
  • Content Result – For Interactions reports, select the content result to include in the report.
  • Scores Between – For Scores reports, select the scoring criteria on which to base the report.
  • Report Start Date – Specifies the start date for the report. Click the calendar icon to open the calendar view and select a start date.
  • Report End Date – Specifies the end date for the report. Click the calendar icon to open the calendar view and select an end date.

Modify options and rerun a report

You can modify report options to generate additional reports.

  1. After generating a report, click Options. The Report Options window opens.
  2. Make changes as necessary.
  3. Click Run Report.

The results are displayed in the window.

Download a report

You can download a report so that it can be opened in another program, such as Microsoft Excel, or sent as an email attachment.

  1. Generate the report.
  2. Click Download Generated Report. The browser's file download window opens.
  3. Open or save the file.

Graph the results

You can graphically view the numerical results on some reports. For example, you can graph the current status results of a course.

  1. Generate the report.
  2. Click Graph. The graph of the report is displayed, along with a color legend.

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