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Managing Discount Codes

Create, assign, view, and delete discount codes that reduce a course price by an amount or a percentage.

You can generate a discount code to provide a student with a discount when paying for a course. The discount can be specified as an amount or a percentage to be subtracted from the price of the course.

Before you begin

  • You must first configure a shopping cart to view, add, assign, and delete discount codes. See eCommerce in CourseMill.

View the list of discount codes

Use the list to edit, delete, and assign discount codes.

  1. Open the Curriculums/Courses side-tab and click Manage Discount Codes.
  2. Use the fields in the search window above the results table to filter the list of discount codes. Use the fields as follows:
    • Org ID – Org ID under which the course is registered.
    • Curriculum ID – Enter any combination of letters and numbers to search for any courses that contain that combination in the curriculum ID.
    • Tag – Enter any combination of letters and numbers to search for any courses that contain that combination in the tag.
    • Course ID – Enter any combination of letters and numbers to search for any courses that contain that combination in the course ID.
    • Include Inactive – Enable this check box to include inactive courses in the results.
  3. Use the Org ID drop-down list in the Search box to view the discount codes defined for a specific organization.

Each row in the table represents a currently defined discount code. The discount codes are listed alphabetically by discount code. Click a column heading to re-sort the table. Use the Search box to locate a specific course. For example, to search for a specific discount code, specify all or part of the discount code in the Discount Code field and click Search.

Add a discount code

  1. Open the Curriculums/Courses side-tab and click Manage Discount Codes.
  2. Use the fields in the search window above the results table to filter the list of discount codes. Use the fields as follows:
    • Org ID – Org ID under which the course is registered.
    • Curriculum ID – Enter any combination of letters and numbers to search for any courses that contain that combination in the curriculum ID.
    • Tag – Enter any combination of letters and numbers to search for any courses that contain that combination in the tag.
    • Course ID – Enter any combination of letters and numbers to search for any courses that contain that combination in the course ID.
    • Include Inactive – Enable this check box to include inactive courses in the results.
  3. Click Add Discount Code. The Add Discount window opens.
  4. Complete the fields on the Add Discount window as described below. Required fields are marked with an asterisk (*).
  5. Click Save.

The new discount code is added to the list.

Add Discount fields

  • Discount Code – The name of the discount code.
  • Active – Enable this check box to activate the discount code.
  • Description – A short description of the discount code.
  • Discount Type – Use the drop-down list to select whether the discount code is an amount or a percentage to be subtracted from the price of the course.
  • Discount Amount – The amount or percentage to be subtracted from the price of the course.

Assign a discount code

Once the discount code has been added, you must assign the discount code to a company to activate it.

  1. Open the Curriculums/Courses side-tab and click Manage Discount Codes.
  2. Use the fields in the search window above the results table to filter the list of discount codes. Use the fields as follows:
    • Org ID – Org ID under which the course is registered.
    • Curriculum ID – Enter any combination of letters and numbers to search for any courses that contain that combination in the curriculum ID.
    • Tag – Enter any combination of letters and numbers to search for any courses that contain that combination in the tag.
    • Course ID – Enter any combination of letters and numbers to search for any courses that contain that combination in the course ID.
    • Include Inactive – Enable this check box to include inactive courses in the results.
  3. Select the discount code from the list.
  4. Click Assign Discount Code. The Assign Discount Code window opens.
  5. Complete the fields on the Assign Discount Code window as described below.
  6. Click Add.

The assignment you configured is populated in the top of the Assign Discount Code window. To delete an assignment, select the assignment and click Delete. Click Close to return to the Manage Discount Codes window.

Assign Discount Code fields

  • Company – Use the drop-down list to select the company to which you want to assign the discount code. Otherwise, select All to assign the discount code to all companies within the organization.
  • State – Use the drop-down list to select the state to which you want to assign the discount code. Otherwise, select All to assign the discount code to all states within the company.
  • Region – Use the drop-down list to select the region to which you want to assign the discount code. Otherwise, select All to assign the discount code to all regions within the state.
  • District – Use the drop-down list to select the district to which you want to assign the discount code. Otherwise, select All to assign the discount code to all districts within the region.

Delete a discount code

  1. Open the Curriculums/Courses side-tab and click Manage Discount Codes.
  2. Use the fields in the search window above the results table to filter the list of discount codes. Use the fields as follows:
    • Org ID – Org ID under which the course is registered.
    • Curriculum ID – Enter any combination of letters and numbers to search for any courses that contain that combination in the curriculum ID.
    • Tag – Enter any combination of letters and numbers to search for any courses that contain that combination in the tag.
    • Course ID – Enter any combination of letters and numbers to search for any courses that contain that combination in the course ID.
    • Include Inactive – Enable this check box to include inactive courses in the results.
  3. Use the Org ID drop-down list in the Search box to view the discount codes defined for a specific organization.
  4. Select the discount code from the list.
  5. Click Delete.

The discount code is removed from the list.

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