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Managing organization resources

Add, edit, view, and delete resources available to an organization's members.

Add resources for members of your organization to access. You can also restrict access to a resource so that only instructors and administrators can see it.

Before you begin

  • Global administrators can view resources belonging to all organizations. Administrators with restricted access can only view the resources within the organization to which they are restricted.
  • The setting that restricts access to instructors and administrators is also available when adding course content resources. It allows instructors to post resources such as instructor notes that are not visible to students.
  • You can also add resources at the course level. For details, see Managing course resources.

View the list of organization resources

You can view the list of resources that you have made available to the organization. You can sort the list by organization, document ID, name, description, size, or posting date.

  1. Open the Admin Tasks side-tab and click Manage Resources. The Manage Resources page opens.
  2. Each row in the table represents a currently defined resource. The resources are listed alphabetically by their Org ID. Click a column heading to re-sort the table.
  3. Use the Search box to locate a specific resource.

Icons are displayed to represent the type of resource. For example, PDF files and Microsoft Word files each have their own icon. Entries in italics cannot be viewed by students.

Add an organization resource

All users within the organization can view and download the resources you add. You can restrict access to resources so that only instructors and administrators can access them.

  1. Open the Admin Tasks side-tab and click Manage Resources. The Manage Resources page opens.
  2. Click Add Resource or right-click on the table and select Add Resource. The Add Resource dialog box opens.
  3. Complete the fields in the Add Resource dialog box.
  4. Click Save. The resource is added to the list.

Add Resource fields

  • Org ID – The ID for the organization.
  • Resource ID – An ID associated with the resource. This field cannot be updated.
  • Description – A short description of the resource.
  • Version – The version number of the resource.
  • Allow Student Access – When selected, students are allowed access to the resource.
  • Resource to Add – Specifies the file name of the resource. Click Browse to locate and select the resource file.

View and edit the details of an organization resource

You can view the details of an organization resource and edit them when necessary. You can update the description or replace the resource file, for example.

  1. Open the Admin Tasks side-tab and click Manage Resources. The Manage Resources page opens.
  2. Select the org ID of the organization for which you want to view the list of resources and click View/Edit Details. Alternatively, select the org ID, right-click on the table and select View/Edit Details, or double-click the row representing the organization. The Resource Details dialog box opens.
  3. Update the fields in the Resource Details dialog box. The organization resource details are updated.

Resource Details fields

  • Org ID – The ID for the organization.
  • Resource ID – An ID associated with the resource. This field cannot be updated.
  • Description – A short description of the resource.
  • Version – The version number of the resource.
  • Allow Student Access – When selected, students are allowed access to the resource.
  • Resource to Replace – Specifies the file name of the resource. Click Browse to locate and select the new resource file.

Delete an organization resource

  1. Open the Admin Tasks side-tab and click Manage Resources. The Manage Resources page opens.
  2. Double-click the resource you want to delete or select the resource and click Delete. Alternatively, select the resource, right-click on the table, and select Delete. The resource is removed from the list.
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