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Editing Curriculum details

View and update a curriculum's settings, courses, prerequisites, tags, and custom fields.

View and change a curriculum's settings, including registration rules, certification options, courses, prerequisites, tags, and custom information.

Before you begin

Edit a curriculum's details

  1. Click the Curriculums/Courses side tab and click Manage Curriculums. Manage Curriculums opens.
  2. Use the fields in the search window above the results table to locate the appropriate organization. The Search area at the top of the screen makes it easy to find organizations when the list becomes too large. Use the following fields to filter your search:
    • Org ID – Org ID under which the curriculum is registered.
    • Curriculum ID – Enter any combination of letters and numbers to search for any curriculum that contains that combination in the Curriculum ID.
    • Title – Enter any combination of letters and numbers to search for any curriculums that contain that combination in the title.
    • Description – Enter any combination of letters and numbers to search for any curriculums that contain that combination in the description.
    • Include Inactive – Enable this check box to include inactive curriculums in the results.
  3. Double-click the curriculum ID of the curriculum that you want to edit. Alternatively, select the curriculum ID and either click View/Edit Details or right-click on the table and select View/Edit Details.
  4. On the Curriculum tab, update the fields as necessary (see "Curriculum tab fields" below). Fields marked with an asterisk (*) are required.
  5. Click the Courses tab to add courses to the curriculum and to manage the course list order. The Courses In Curriculum box lists the courses currently defined within the curriculum, and the Courses Not In Curriculum box lists the available courses. Courses in italics are inactive.
    • Select a course and use the arrow buttons to manage the courses and their order within the curriculum. For example, to add a course to the curriculum, select the course from the Courses Not In Curriculum box and click the left-arrow button. To move a course down in the order within the curriculum, select the course and click the down-arrow button.

    Note: If a curriculum contains a course with a prerequisite, the prerequisite course must be completed before the course within the curriculum can be attempted.

  6. Click the Prerequisites tab to define curriculum prerequisites. The Prerequisite Curriculums box lists the courses currently defined within the curriculum as prerequisite coursework, and the Available Curriculums box lists the available curriculums. Select a course and use the arrow buttons to manage the prerequisite lists.

    Note: Prerequisites block students from accessing the course content prior to completing that prerequisite. Assigned or self-enrolled courses that require a prerequisite appear on My Courses, but cannot be accessed until the prerequisite is fulfilled.

  7. Click the Tags tab to define the tags associated with the curriculum. Assigning tags to curriculums makes it easy for students to find a specific curriculum during a search. Enter each word or phrase on a separate line. For more information about tags, see Managing tags.

    Tip: Tags can be used to identify career paths for the organization. For example, a career path for Restaurant Management might be noted as Restaurant. Using capital letters can provide a visual distinction between content tags and career path tags.

  8. If available, click the Curriculum Info tab. This tab only displays if the administrator has set up user-defined fields for curriculums. Up to eight user-defined fields can be created at the organization level, such as Type of Curriculum, Owner, Sponsoring Department, or Department Account Number.

    Note: This data is not shown on the standard reports unless you build a custom report. Each value can be up to 200 characters. Students do not see this tab when researching curriculum information in the Course Catalog.

  9. Click Save.

The changes are saved.

Curriculum tab fields

  • Curriculum ID (required) – The label used to identify the curriculum. The curriculum ID can be sorted on in numerous catalogs and reports. Note: Consider a management naming convention so the curriculums sort as desired on the My Courses and Course Catalog pages. For example, ACCT_1001 would sort all Accounting curriculums by the prefix ACCT.
  • Active – Whether the curriculum is active. This check box defaults to enabled; however, you may want to disable it (marking the curriculum inactive) until you are ready for the curriculum to show in the catalog. Curriculums can also be inactivated once they are no longer offered for enrollment.
  • Last Updated – When the curriculum was last updated. This field cannot be changed.
  • Title (required) – The title of the curriculum.
  • Description (required) – A short description of the curriculum.
  • Allow Self-Registration – Whether students can self-register. Select this check box to allow students to see the curriculum in their course catalog and self-register in this curriculum. Use the Self-Registration Access Code field to specify a code that students must use when self-registering. Disable the check box to require the administrator to register students for the curriculum. Note: If you assign curriculums to sub-orgs, only the students in those sub-orgs will see the curriculum in their catalog if you have the proper managed properties set up correctly. For more information, see Assigning a curriculum and auto-enrollment and Setting sub-org values.
  • Registration Requires Approval – Whether administrators must approve students who request registration into the curriculum. Note: When the user clicks the Enroll button, the request for approval is sent to the reporter/manager to act upon. The curriculum specifies Waiting for Approval in the user's catalog until it is approved or denied.
  • Allow Auto Enrollment for Matching SubOrgs – Whether to auto-enroll groups of users by sub-orgs. For more information, see Setting sub-org values.
    • You must have the managed property AutoEnrollAssignedCurriculums turned on for this to work. For more information about setting properties, see System properties reference.
    • If this is checked, any users matching the sub-orgs defined by the rules set in the Assign Curriculum window are automatically enrolled in the curriculum. If the managed property IgnoreSubOrgRestrictionsForCurriculumsinCatalog is also turned on, all other users also see the curriculum in their catalog for self-enrollment if they desire. See Assigning a curriculum and auto-enrollment.
    • If this is unchecked and you still have rules set up in the Assign Curriculum tab, only those users see this curriculum in their catalog so they can self-register.
  • Show Certification Issued Date on transcript – Whether to display on the transcript the date the certification was issued along with the student's completion date. Note: Enabling this check box specifies that this curriculum is a certification program. When the student completes this curriculum, the completion date is printed next to the Certification Issued entry on the transcript.
  • Invalidate Certificate When a Course Expires – Correlates certificate expiration with the course's expiration. Note: Enabling this check box specifies that this curriculum is a certification program and that the certification should expire when any of the courses within the curriculum expire or are re-enrolled.
  • Certification expires in (days) – The number of days when the certification expires. Note: You can configure a corresponding notification that alerts the student a certain number of days before their certification expires. See Managing curriculum notifications.
  • Student must complete in (days) – The number of days students are required to complete the courses in the curriculum. Once enrolled in the curriculum, the student has this number of days to complete it or it expires and shows as such in the student interface. If it expires, the student no longer has access to launch it. Note: You can configure a corresponding notification that alerts the student a certain number of days before their curriculum expires. See Managing curriculum notifications.
  • Location – The location, if available sessions should be limited to only the location specified.
  • Session Start Date/Session End Date – When sessions are available. For specific times of the day, the courses within the curriculum carry those times. Note: If your curriculum has multiple locations or dates, you need to duplicate your curriculum to accommodate those other locations/dates. See Viewing, duplicating, and deleting curriculums.
  • Student Invitation URL – The Web address of the invitation to the student to enroll in the curriculum. Note: This URL is automatically generated and can be copied into an email if you want to send out invites to students to take the curriculum. The URL takes them directly to the CourseMill Logon screen to enter log in credentials, and then directs them to the catalog to enroll in the curriculum. For details about sending emails within CourseMill, see Sending email to users.
  • Thumbnail (w:380 x h:250) – The full address of a file containing the curriculum thumbnail in jpg or gif format. The thumbnail is displayed to students in the course catalog. If the thumbnail resides on the Web, a full URL can be specified. To select a local file, click Upload to open the Upload window and click Browse. The recommended size is 380 x 250.
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